Podge’s Belgian Beer Tours

Terms & Conditions

‘Podge’s Belgian Beer Tours’ is the name under which Siobhan McGinn runs tours to Belgium and other countries in Europe. ‘Tour’ means any tour organised by Podge’s Belgian Beer Tours. ‘Traveller(s)’ means any person(s) who have booked on a Tour. These Terms & Conditions form part of the contract between Podge’s Belgian Beer Tours and the Traveller. Any Tour booking and contract between Podge’s Belgian Beer Tours and a Traveller is governed by The Package Travel and Linked Travel Arrangements Regulations 2018 ‘the Regulations.’

Transport on Tour

For Tours to Belgium a coach is hired in the United Kingdom for transport of Travellers to and from Belgium and for use whilst on Tour. Occasionally a coach is hired in locally in Belgium if it is necessary to accommodate driver hours. The coach is usually a 48-seater with toilet, but occasionally a smaller or larger coach is used depending on Tour numbers. Travellers are usually free to sit where they wish on the coach as seat numbers are not allocated, but will be allocated id the Tour is taking place at a time when Coronavirus restrictions are in place.

Accommodation on Tour

Podge’s Belgian Beer Tours use hotel accommodation on each Tour with breakfast included, which is usually a continental buffet style. All rooms booked for Travellers have private en suite facilities except where stated. Each Tour itinerary published on our website will state the hotel and location used for that Tour, and if the hotel has a website a link to that website will be provided for Travellers to check the services and features offered by the hotel and its approval or tourist classification under local rules.

Meals on Tour

The Tour price includes breakfast in the Tour hotel following each night’s stay. Other meals may be included in the Tour price, and if this is the case it will be clearly indicated and marked with an asterisk on the detailed itinerary for the Tour as posted on our website and sent to Travellers prior to travel.

Brewery Visits, Beer Tastings and Other Visits

Brewery visits, including tastings and entrance charges to museums and specified attractions mentioned in the Tour itinerary will be included in the Tour price, and if this is the case it will be clearly indicated and marked with an asterisk on the detailed itinerary for the Tour as posted on Podge's Belgian Beer Tours website and sent to to Travellers prior to travel.

Tour Itinerary

Podge’s Belgian Beer Tours website is regularly updated with new Tour dates and information as to details of each Tour. At an early stage we announce dates of the Tour with outline information of location of overnight stays and an outline of places, beer festivals or breweries intended to be visited. As details of the Tour are worked on further information is added and when all visits are arranged and in place the price for the Tour is fixed. All Tours are carefully constructed personally by Siobhan McGinn and the Tour descriptions are as accurate as possible at the time of website posting but from time to time it may be necessary to alter details of a Tour such as restaurants, cafes or breweries to be visited. In this case suitable alternatives will be found and Podge’s Belgian Beer Tours reserves the right to make changes to the itinerary as advertised. Most changes made will be of a minor nature. If it is necessary to make a significant change Travellers will be informed as soon as possible once the change has been made. Travellers will be sent a detailed timed itinerary in good time prior to the Tour departure date, usually four weeks prior to departure, which will include full joining instructions, the times and places of all scheduled transport connections, stops, visits, Tours and hotel details. Items marked with an asterisk are included in the Tour price.

Tour Price

Podge’s Belgian Beer Tours reserves the right to change a Tour price after Travellers have booked on a Tour (by paying a deposit) as a result of variations in certain costs as specified under The Package Travel and Linked Travel Arrangements Regulations 2018. These costs include carriage and transportation charges, fuel, dues, taxes or fees chargeable for services such as landing taxes, embarkation/disembarkation fees at ports/airports; taxes or fees on the travel services included in the contract imposed by third parties not directly involved in the performance of the package, including tourist taxes, and also variations in currency exchange rates. Podge's Belgian Beer Tours will not change the Tour price within 20 days of the Tour departure date and will not change the Tour price if cost variations would produce an increase/decrease of less than 2% of the Tour price. If Podge's Belgian Beer Tours increases a Tour price by more than 8% of the Tour Price then Travellers have the option of either paying the increased Tour price or cancelling their booking and receiving a refund of an amount equal to the sum of the amount paid. If a Traveller opts to cancel for this reason they must exercise this right within 14 days of the date of the email sent to them by Siobhan McGinn informing them of the increased Tour price. Should the price of a Tour go down due to variations in the costs mentioned above by more than 2% of the Tour price then any refund due will be paid to the Traveller.

Deposit and Final Payment for Tours

Podge’s Belgian Beer Tours requires a deposit of at least £100 per person to secure a place on a Tour and the balance of the price of the Tour is due five weeks before departure. Payment can be made by cheque or preferably by bank transfer.

Booking a Tour

To book on a Tour please first read all of the Terms & Conditions on this page as they form part of the contract between Podge’s Belgian Beer Tours and the Traveller. To book please call or email Siobhan McGinn on 01245 354677 to register your interest and to make arrangements to pay the deposit for the Tour. Siobhan McGinn will provide details of how to pay the deposit by cheque or preferably by bank transfer. A booking is accepted and the contract between the Traveller and Podge’s Belgian Beer Tours is made when Podge’s Belgian Beer Tours sends a confirmation email to the Traveller confirming that their cheque or bank transfer has been received. At the time of booking Travellers should inform Siobhan McGinn of any special needs, whether dietary, regarding mobility or otherwise and she will advise whether the Travellers special needs can be accommodated.

Entry Requirements into Belgium

Travellers who are U.K. nationals will need a valid passport for the duration of the Tour. Should Travellers need to renew their passport prior to departure they should ensure that the appropriate application is made in good time to have the new passport returned and if Travellers are applying for their first passport they should allow plenty of time for the application prior to the Tour. Travellers from other European Union countries (except nationals of Denmark and Sweden) must carry a valid national ID card. US and Canadian citizens need a valid passport to enter Belgium. A visa is not required for stays of less than 90 days. Other nationalities should check with the Belgian Embassy or nearest Consulate Office for visa requirements.

There may be additional entry requirements to Belgium due to the Coronavirus pandemic. Entry requirements can be found on the United Kingdom Foreign Travel Advice/Belgium/Entry Requirements webpage. The relevant requirements will be communicated to Travellers prior to departure on Tour.

Entry Requirements into Belgium from 01 January 2021

Travellers must have at least six months left on their passport to travel to Belgium. If you renewed your current passport before the previous one expired, extra months may have been added to its expiry date. Any extra months on your passport over 10 years may not count towards the six months needed.

Travellers will be able to travel to countries in the Schengen area for up to 90 days in any 180-day period without a visa for purposes such as tourism. This is a rolling 180-day period. Therefore previous visits to the Schengen area within the 180 days before your date of travel would count against the 90-day limit. You should be aware of this requirement if you have travelled previously and if you wish to join a Podge’s Belgian Beer Tour. If Travellers have travelled in excess of the above limits they may need a visa in addition to their passport to travel to Belgium and they should contact the Belgian Embassy to see what type of visa is required.

At border control for Belgium, Travellers may need to:

      show a return or onward ticket (this is held by our coach company driver on Tour)

      show they have enough money for their stay

      present their passports for stamping on entry and exit.

Healthcare & Travel Insurance

The rules on access to healthcare in Belgium for United Kingdom nationals will stay the same until 31 December 2020. Travellers should apply for and obtain a free European Health Insurance Card (EHIC) before leaving the UK. The EHIC is not a substitute for medical and travel insurance but should entitle Travellers to emergency medical treatment in Belgium on the same terms as Belgian nationals whilst on Tour. An EHIC is not an alternative to travel insurance, as some health-related costs, including for medical repatriation, ongoing medical treatment and non-urgent treatment, are not covered. If Travellers do not have their EHIC with them or have lost it, call the Department of Health Overseas Healthcare Team (+44 191 218 1999) to get a Provisional Replacement Certificate.

After 31 December 2020 the UK-issued EHIC may not be valid.

Podge’s Belgian Beer Tours requires all Travellers to take out comprehensive travel insurance before joining a Tour to cover (emergency) medical treatment, personal accident, loss of personal effects, personal liability and Traveller cancellation. Travellers should check any exclusion, and ensure their policy covers them for all the activities they want to undertake. It is the Travellers responsibility to ensure that they have valid travel and medical insurance. If any Traveller books and pays for their own flights to join any Tour, they should check their insurance policy for any exclusion of scheduled airline failure, and may wish to make arrangements for alternative travel in the event that the airline they have booked flights with becomes insolvent before they travel, or whilst they are abroad.

If whilst in Belgium you need emergency medical assistance dial 112 and ask for an ambulance. If you are referred to a medical facility for treatment you should contact your insurance/medical assistance company immediately.

Health & Safety on Tour

Podge’s Belgian Beer Tours regularly includes visits to working breweries which contain commercial equipment and installations. Travellers should be aware that they may be walking amongst machinery, vehicles, bottling plants, cables, pipes and up and down steep stairs and that appropriate caution should be taken during these visits regarding not entering any areas not authorised by the brewery being visited nor touching any machinery or installations in any brewery.

Traveller Cancellation

Travellers who wish to cancel a booking on any Tour must give written (email or letter) notice to Siobhan McGinn prior to the Tour departure date. If the cancellation is received more than 35 days prior to the Tour departure date all monies paid by the Traveller will be refunded. If the cancellation is received on or less than 35 days before the Tour departure date the termination fee of 100% of the price of the Tour will be made.

Cancellation due to lack of Numbers of Travellers

Podge’s Belgian Beer Tours have run Tours for group sizes from 15 to 49 people. If less than 14 people book on a Tour it may not be viable for the Tour to proceed and Podge’s Belgian Beer Tours reserves the right to cancel a Tour due to lack of sufficient numbers to make the Tour viable. Podge’s Belgian Beer Tours would endeavour to give a Traveller at least 21 days’ notice of any cancellation and any monies paid for the Tour will be repaid in full. In the event of cancellation by either party, Podge’s Belgian Beer Tours will not be liable for any other costs incurred beyond the price of the Tour. Podge’s Belgian Beer Tours requires Travellers to obtain appropriate travel and cancellation insurance.

Delayed Departures on Tour

Podge’s Belgian Beer Tours travels to Belgium in a coach via Eurotunnel (Folkestone to Calais) or occasionally by ferry (Dover to Calais). Delays in the scheduled train or ferry departure can occur due to industrial action, adverse weather conditions, security alerts or other unforeseen circumstances. Podge’s Belgian Beer Tours and the coach company engaged on the Tour will use their best endeavours to ensure that the coach proceeds as soon as possible on the next available ferry or train on either the outbound or inbound leg of the Tour.

Repatriation on Tours

Podge’s Belgian Beer Tours hires coaches for the transportation of Travellers from and to their agreed pick up and drop off points in U.K. Podge’s Belgian Beer Tours ensures that the coach hire fee is settled well in advance of each Tour, therefore in the event of the insolvency of Siobhan McGinn trading as Podge’s Belgian Beer Tours the coach which attends Travellers throughout the Tour would return and repatriate Travellers back to their agreed drop off points.

Jurisdiction

These Terms and Conditions, any contract formed under these Terms and Conditions, any matters arising from any contract between the Traveller and Podge’s Belgian Beer Tours and any and all claims shall be governed by and construed in accordance with English Law and Travellers agree to submit to the exclusive jurisdiction of the English Courts in relation to any dispute arising out of or relating to these Terms and Conditions and/or any contract formed between the Traveller and Podge’s Belgian Beer Tours.

Force Majeure

Podge’s Belgian Beer Tours cannot accept liability or pay any compensation where the performance, or prompt performance of its contractual obligations to the Traveller is prevented or affected, or the Traveller otherwise suffers any damage, loss or expense of any nature as a result of ‘force majeure’. In these Terms and Conditions ‘force majeure’ means any event or circumstances which we or the supplier of the service(s) in question could not, even with all due care and due diligence foresee or avoid. Such events or circumstances may include (whether actual or threatened) war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire, pandemics/epidemics, the Coronavirus pandemic and all similar events outside the control of Podge’s Belgian Beer Tours.

The Electronic Commerce (EC Directive) Regulations 2002

For the purposes of the above Statutory Instrument the name of the service provider is Siobhan McGinn, trading as and sole proprietor of Podge’s Belgian Beer Tours. The geographic address of the service provider is 102 Mildmay Road, Chelmsford, Essex CM2 0EA, United Kingdom and the email address is podgehome@blueyonder.co.uk. The telephone numbers are 01245 354677 landline and 07722 724558 mobile. The service provider is a member of the Association of Group Travel Organisers (AGTO) U.K. and is not a limited company and is not registered for U.K. Value Added Tax.

GB Alcohol Allowance Import for Personal Use from 1 January 2021

From 1 January 2021 the Great Britain inbound personal allowances for beer which we are allowed to bring back duty free is 42 litres per person. The government webpage states “for example, someone will be able to bring three crates of beer, two cases of still wine and one case of sparkling wine to GB without paying UK duties…The beer allowance of 42 litres will equate to three crates of 568ml (pint) cans, the maximum unit per can that beer is sold in. If passengers prefer to buy 330ml bottles of beer this would equate to five crates.”